COLLABORATION Solutions
DISA’s Collaboration Services is the DoD’s Organizational Net Presence solution. Leverage DISA’s Collaboration Services to create pages of details that can be shared either internally among your agency or externally for a DoD-wide facing Organizational web presence. The following information and facts will instruct you on how to use Collaboration Services to present your Organizational info in a way that very best suits your demands.
Web site CREATION
On Sharepoint the publicly facing info is organized into pages. The information displayed on these pages is broken down into what is named Net Components. An administrator arranges and configures net components on a web page that drives the user expertise.
Add a Internet Component to a Web page
On Sharepoint a Net Element is a functional container to show components on a web page. Anything you want to show on your web page will employ a Internet Aspect to do so. The Internet Aspect will ascertain what data is displayed and how it is displayed and organizing the internet parts is what sets the layout of the page itself. http://enterprise-email.org/ako-mail-client-thunderbird-gal-integration/
Navigate to the Web page you wish to add a web aspect to
Access the Web page Ribbon by clicking the tab labeled ‘Page’ at the top rated
Click the Edit button on the left this will place your page into Edit modeWebPart01
The tabs at the prime will adjust pick the Insert tabWebPart02
Click the Internet Component button
Select the preferred Internet Part from the Categories location on the left
On the ideal open the ‘Add Internet Aspect To’ drop-down box to pick the region on the page to display the net partWebPart03
Click the Add button to finalize adding the Web Part
On Sharepoint the publicly facing info is organized into pages. The information displayed on these pages is broken down into what is named Net Components. An administrator arranges and configures net components on a web page that drives the user expertise.
Add a Internet Component to a Web page
On Sharepoint a Net Element is a functional container to show components on a web page. Anything you want to show on your web page will employ a Internet Aspect to do so. The Internet Aspect will ascertain what data is displayed and how it is displayed and organizing the internet parts is what sets the layout of the page itself. http://enterprise-email.org/ako-mail-client-thunderbird-gal-integration/
Navigate to the Web page you wish to add a web aspect to
Access the Web page Ribbon by clicking the tab labeled ‘Page’ at the top rated
Click the Edit button on the left this will place your page into Edit modeWebPart01
The tabs at the prime will adjust pick the Insert tabWebPart02
Click the Internet Component button
Select the preferred Internet Part from the Categories location on the left
On the ideal open the ‘Add Internet Aspect To’ drop-down box to pick the region on the page to display the net partWebPart03
Click the Add button to finalize adding the Web Part
Add a Sandboxed Answer
On Sharepoint a Remedy is a pre-configured web page that can be loaded as the user’s configuration. A Sandboxed Option is a option that is limited in capability so as to present a test atmosphere, a sandbox, that doesn’t have access to as significantly potentially damaging back finish connections.
Note: A file with the extension “.wsp” is necessary to load a Sandboxed Resolution this file is the Resolution itself that is to be loaded into Sharepoint
Navigate to the web page you want to load a Sandboxed Solution into
Open the Internet site Actions menu
Pick Web site Settings Sandbox01
Note that you may perhaps be at the “Web Level” on the next screen. If you see a hyperlink that reads “Go to prime level internet site settings” under the Web page Collection Administration heading, click that hyperlink.Sandbox02
Beneath the Galleries heading choose SolutionsSandbox03
Note if you do not see this hyperlink you either do not have permissions for this function or you require to click the “Go to top level internet site settings” hyperlink below the Site Collection Administration heading.
The tabs at the best will modify pick the Solutions tabSandbox04
You may perhaps want to choose the Library tab and before the Solutions tab will appear in this step
Click the Upload Remedy buttonSandbox05
Click the Browse button and browse to the .wsp file and pick it, then click OkSandbox06
Click the Activate button on the Solutions Ribbon
LISTS
Lists on Sharepoint are just a gathering of documents grouped and presented together. When you build a list you are designating associations in between documents on Sharepoint that are intended to be viewed and managed as a group. Lists will commonly have an intent the purpose that these documents are becoming grouped collectively that will serve as a concentrate for the list. http://www.hood.army.mil/nec/files/FortHoodEE_Migration_Trifold_21Mar11.pdf
Creating a List
Navigate to the Enterprise Collaboration Website you wish to build a list for.
Open the ‘Site Actions’ menu in the upper left
Select ‘More Options’ CList01
On the left you may select ‘List’ to filter only List templatesCList02
Select the Template preferred
Enter a name for the List on the correct
Click the Create button
On the next window you will be in a position to enter a description for the ListCList03
Ultimately you can make the list show on the Fast Launch for the web-site by deciding on the suitable selection.
Click the Make button
Building a Document Library
A Document Library is the file repository on Sharepoint. This is a particular kind of list where documents are stored and shared. Other lists will not be capable to include documents.
Browse to the internet site you wish to generate a Document Library in
Open the Web-site Actions menu CList01 (1)
Choose New Document Library
On the following screen you can configure the following:Dlib02
Name and Description
The name and description of the Document Library
Show on Speedy Launch
Controls whether this Library seems on the Rapid Launch list
Version History
Forces a new version of a file to be produced each time a file is edited
Document Template
Which variety of document will a user create when they click ‘New’?
Click the build button to finish creating the list.
Web-site USE
Developing ALERTS
Alerts in Sharepoint can be utilized to send you an Enterprise e mail message anytime the item you have set to be alerted on is changed or updated. You can set an Alert on almost something in the Sharepoint program if you see the Alert Me button on the Ribbon lit up you can set an Alert for your existing view.
Alerts01
Click on the “Alert Me!” button on the Ribbon and choose ‘Set an alert…’Alerts02
Note that if you want to set an alert straight to an Item such as a document move your mouse pointer more than that document, open the drop-down menu, and select Alert Me
The Alert Creation Web page will be displayed with the following selections:Alerts03
Alert Title is the name of the Alert
Send Alerts To is a field to add further customers to the identical Alert
Delivery Message defaults to Enterprise e mail unless the Sharepoint is configured for SMS
Send Alerts For These Alterations allows you to choose which adjustments send an Alert
When To Send Alerts makes it possible for you to configure when the method will send your Alert to you
Click OK to finish producing the Alert
Employing THE SHAREPOINT 2010 RIBBON
This section of the FAQ relies heavily on screenshots and will be filled out in the subsequent version.
Web-site MANAGEMENT
Handle Web page Collection Capabilities
A Web site Collection on Sharepoint is a group of web sites that can share a master page, web page layouts, pictures, and templates. Permissions can also be inherited from Master pages in a Website Collection atmosphere.
1st browse to the Internet site Collection whose functions you want to handle
Open the Web page Actions menu
Select Web site SettingsSiteCollection01
Below the ‘Site Collection Administrator’ section choose “Manage Web-site Collection Features”SiteCollection02
On the Internet site Collection Functions web page you can activate or deactivate featuresSiteCollection03
Manage Web Attributes
When you administrate a website on Sharepoint you have a number of selections out there to you for page creation and layout. In addition to the standard capabilities out there you have lots of optional Site Features readily available that are enabled or disabled in the Handle Web Features configuration screen.
1st browse to the Website you want to manage the Web Features for
Open the Website Actions menu
Choose Internet site SettingsWebFeatures01
Below the ‘Site Actions’ setting choose “Manage Site Features”WebFeatures02
On the Handle Web-site Capabilities page you can activate or deactivate featuresWebFeatures03
Web site Safety
DISA’s Content material Management and Collaboration Solutions enable you to develop an Organizational presence and share files among users. In order to facilitate these functions you have the capability to create groups of users, assign permissions directly to users or to the groups that they belong to,
Assigning Permissions
Permissions On sharepoint web-site and content material administrators can control who has access to what content material and for what purposes some customers may well only require to be capable to view documents when others could possibly need to edit or even delete them. The permissions assigned to an object in Sharepoint are what controls user access. Assigning Permissions Initially you should locate the object in Sharepoint that you want to adjust the permissions for. You can assign permissions to a group or web site, to a list or library, or directly to an item. 1st you should access the permissions web page for the object you are attempting to set permissions on.
Web page/Group
Permissions01To set permissions on a site initial browse to the web page, then open the Site Actions menu and pick Website Permissions
List/Library
Permissions02To set permissions on a list or library initially navigate there and then click on the List or Library tab and select the Permissions button*
Things
Permissions03To set permissions on an item initially navigate to that item and hover your mouse pointer more than it, then open the menu and choose Manage Permissions
*Note that a List or Library has permissions set on them by default they inherit the permissions of the web site that the list or library is made in. The first time you go to handle the permissions for a list or library you will have to inform that list to cease inheriting permissions. To do that just click on the ‘Stop Inheriting Permissions’ button on the Ribbon.Permissions02a
From here you will will be brought to the Grant Permissions configuration screen. This screen is exactly where you pick the users and/or groups to assign permissions to, irrespective of whether to add the customers to an existing group, whether to grant permissions to the customers straight, and a configurable welcome message.
Pick Customers
In this box you will enter the customers or groups you want to give these permissions to.
Grant Permissions
In the Grant Permissions section you are assigning the permissions to the users or groups you selected above. You can pick these permissions one particular of two approaches
Groups
Permissions04 Groups have a permission set assigned to them. Adding customers to a group will give them the permissions assigned to that group automatically
Direct
Permissions05 You can give the customers permissions directly. Selecting this selection will present you with the unique permissions you can assign
Send E-Mail
In this section you can enter in a welcome message that will be emailed to the user(s). Note that a default notification will be sent even if you don’t deliver a custom message.
Create Custom Permissions
Sharepoint allows you to assign permissions to a user or group straight but also permits you to produce a permission set that can be applied by name to Customers and Groups.
Very first navigate to the web page you want to produce the custom permission for
Open the Web site Actions menu and pick Website PermissionsCustomPermissions01
Click Permissions Levels on the RibbonCustomPermissions02
Click the Add a Permission Level linkCustomPermissions03
Pick your Permission Level possibilities:CustomPermissions04
Enter a name and description
Choose the Permission possibilities
Click the Make button
Check User Permissions
If you have to have to check the permissions set on your web site you can do so at any time by navigating to the Check Permissions screen and browsing for the user or group you wish to check permissions for.
Very first browse to the web page, list, or library you wish to check permissions for
Site: Open the Web page Actions menu and choose Web-site PermissionsCheckPermissions01
Library/List: Click on the Library or List tab and then the Library Permissions buttonCheckPermissions02
On the Handle Permissions web page click the Verify Permissions button
Search for the User or Group you wish to verify permissions for and click the Verify Now buttonCheckPermissions03
The list of permissions for that User or Group are displayedCheckPermissions04
Sharepoint Security Groups
A Security Group in Sharepoint is just a group of users with a shared set of permissions. The group exists independantly of the users themselves so users can be added to or removed from this group to assign or revoke the Group’s permission set respectively.
Initial navigate to the web site exactly where you want to create the security group
Open the Web page Actions menu and choose Web page PermissionsSecurityGroup01
On the Website Permissions web page click the Produce Group buttonSecurityGroup02
On the Security Group Web page you can pick your alternatives:SecurityGroup03
Enter the Name and Description for the Security Group
You may possibly set an owner of a group distinct than its creator
Pick who can view and/or edit membership of the group
Pick regardless of whether to permit membership requests and no matter whether to automatically approve them
Choose the Permissions as they will apply to this group
Click the Build button
On Sharepoint a Remedy is a pre-configured web page that can be loaded as the user’s configuration. A Sandboxed Option is a option that is limited in capability so as to present a test atmosphere, a sandbox, that doesn’t have access to as significantly potentially damaging back finish connections.
Note: A file with the extension “.wsp” is necessary to load a Sandboxed Resolution this file is the Resolution itself that is to be loaded into Sharepoint
Navigate to the web page you want to load a Sandboxed Solution into
Open the Internet site Actions menu
Pick Web site Settings Sandbox01
Note that you may perhaps be at the “Web Level” on the next screen. If you see a hyperlink that reads “Go to prime level internet site settings” under the Web page Collection Administration heading, click that hyperlink.Sandbox02
Beneath the Galleries heading choose SolutionsSandbox03
Note if you do not see this hyperlink you either do not have permissions for this function or you require to click the “Go to top level internet site settings” hyperlink below the Site Collection Administration heading.
The tabs at the best will modify pick the Solutions tabSandbox04
You may perhaps want to choose the Library tab and before the Solutions tab will appear in this step
Click the Upload Remedy buttonSandbox05
Click the Browse button and browse to the .wsp file and pick it, then click OkSandbox06
Click the Activate button on the Solutions Ribbon
LISTS
Lists on Sharepoint are just a gathering of documents grouped and presented together. When you build a list you are designating associations in between documents on Sharepoint that are intended to be viewed and managed as a group. Lists will commonly have an intent the purpose that these documents are becoming grouped collectively that will serve as a concentrate for the list. http://www.hood.army.mil/nec/files/FortHoodEE_Migration_Trifold_21Mar11.pdf
Creating a List
Navigate to the Enterprise Collaboration Website you wish to build a list for.
Open the ‘Site Actions’ menu in the upper left
Select ‘More Options’ CList01
On the left you may select ‘List’ to filter only List templatesCList02
Select the Template preferred
Enter a name for the List on the correct
Click the Create button
On the next window you will be in a position to enter a description for the ListCList03
Ultimately you can make the list show on the Fast Launch for the web-site by deciding on the suitable selection.
Click the Make button
Building a Document Library
A Document Library is the file repository on Sharepoint. This is a particular kind of list where documents are stored and shared. Other lists will not be capable to include documents.
Browse to the internet site you wish to generate a Document Library in
Open the Web-site Actions menu CList01 (1)
Choose New Document Library
On the following screen you can configure the following:Dlib02
Name and Description
The name and description of the Document Library
Show on Speedy Launch
Controls whether this Library seems on the Rapid Launch list
Version History
Forces a new version of a file to be produced each time a file is edited
Document Template
Which variety of document will a user create when they click ‘New’?
Click the build button to finish creating the list.
Web-site USE
Developing ALERTS
Alerts in Sharepoint can be utilized to send you an Enterprise e mail message anytime the item you have set to be alerted on is changed or updated. You can set an Alert on almost something in the Sharepoint program if you see the Alert Me button on the Ribbon lit up you can set an Alert for your existing view.
Alerts01
Click on the “Alert Me!” button on the Ribbon and choose ‘Set an alert…’Alerts02
Note that if you want to set an alert straight to an Item such as a document move your mouse pointer more than that document, open the drop-down menu, and select Alert Me
The Alert Creation Web page will be displayed with the following selections:Alerts03
Alert Title is the name of the Alert
Send Alerts To is a field to add further customers to the identical Alert
Delivery Message defaults to Enterprise e mail unless the Sharepoint is configured for SMS
Send Alerts For These Alterations allows you to choose which adjustments send an Alert
When To Send Alerts makes it possible for you to configure when the method will send your Alert to you
Click OK to finish producing the Alert
Employing THE SHAREPOINT 2010 RIBBON
This section of the FAQ relies heavily on screenshots and will be filled out in the subsequent version.
Web-site MANAGEMENT
Handle Web page Collection Capabilities
A Web site Collection on Sharepoint is a group of web sites that can share a master page, web page layouts, pictures, and templates. Permissions can also be inherited from Master pages in a Website Collection atmosphere.
1st browse to the Internet site Collection whose functions you want to handle
Open the Web page Actions menu
Select Web site SettingsSiteCollection01
Below the ‘Site Collection Administrator’ section choose “Manage Web-site Collection Features”SiteCollection02
On the Internet site Collection Functions web page you can activate or deactivate featuresSiteCollection03
Manage Web Attributes
When you administrate a website on Sharepoint you have a number of selections out there to you for page creation and layout. In addition to the standard capabilities out there you have lots of optional Site Features readily available that are enabled or disabled in the Handle Web Features configuration screen.
1st browse to the Website you want to manage the Web Features for
Open the Website Actions menu
Choose Internet site SettingsWebFeatures01
Below the ‘Site Actions’ setting choose “Manage Site Features”WebFeatures02
On the Handle Web-site Capabilities page you can activate or deactivate featuresWebFeatures03
Web site Safety
DISA’s Content material Management and Collaboration Solutions enable you to develop an Organizational presence and share files among users. In order to facilitate these functions you have the capability to create groups of users, assign permissions directly to users or to the groups that they belong to,
Assigning Permissions
Permissions On sharepoint web-site and content material administrators can control who has access to what content material and for what purposes some customers may well only require to be capable to view documents when others could possibly need to edit or even delete them. The permissions assigned to an object in Sharepoint are what controls user access. Assigning Permissions Initially you should locate the object in Sharepoint that you want to adjust the permissions for. You can assign permissions to a group or web site, to a list or library, or directly to an item. 1st you should access the permissions web page for the object you are attempting to set permissions on.
Web page/Group
Permissions01To set permissions on a site initial browse to the web page, then open the Site Actions menu and pick Website Permissions
List/Library
Permissions02To set permissions on a list or library initially navigate there and then click on the List or Library tab and select the Permissions button*
Things
Permissions03To set permissions on an item initially navigate to that item and hover your mouse pointer more than it, then open the menu and choose Manage Permissions
*Note that a List or Library has permissions set on them by default they inherit the permissions of the web site that the list or library is made in. The first time you go to handle the permissions for a list or library you will have to inform that list to cease inheriting permissions. To do that just click on the ‘Stop Inheriting Permissions’ button on the Ribbon.Permissions02a
From here you will will be brought to the Grant Permissions configuration screen. This screen is exactly where you pick the users and/or groups to assign permissions to, irrespective of whether to add the customers to an existing group, whether to grant permissions to the customers straight, and a configurable welcome message.
Pick Customers
In this box you will enter the customers or groups you want to give these permissions to.
Grant Permissions
In the Grant Permissions section you are assigning the permissions to the users or groups you selected above. You can pick these permissions one particular of two approaches
Groups
Permissions04 Groups have a permission set assigned to them. Adding customers to a group will give them the permissions assigned to that group automatically
Direct
Permissions05 You can give the customers permissions directly. Selecting this selection will present you with the unique permissions you can assign
Send E-Mail
In this section you can enter in a welcome message that will be emailed to the user(s). Note that a default notification will be sent even if you don’t deliver a custom message.
Create Custom Permissions
Sharepoint allows you to assign permissions to a user or group straight but also permits you to produce a permission set that can be applied by name to Customers and Groups.
Very first navigate to the web page you want to produce the custom permission for
Open the Web site Actions menu and pick Website PermissionsCustomPermissions01
Click Permissions Levels on the RibbonCustomPermissions02
Click the Add a Permission Level linkCustomPermissions03
Pick your Permission Level possibilities:CustomPermissions04
Enter a name and description
Choose the Permission possibilities
Click the Make button
Check User Permissions
If you have to have to check the permissions set on your web site you can do so at any time by navigating to the Check Permissions screen and browsing for the user or group you wish to check permissions for.
Very first browse to the web page, list, or library you wish to check permissions for
Site: Open the Web page Actions menu and choose Web-site PermissionsCheckPermissions01
Library/List: Click on the Library or List tab and then the Library Permissions buttonCheckPermissions02
On the Handle Permissions web page click the Verify Permissions button
Search for the User or Group you wish to verify permissions for and click the Verify Now buttonCheckPermissions03
The list of permissions for that User or Group are displayedCheckPermissions04
Sharepoint Security Groups
A Security Group in Sharepoint is just a group of users with a shared set of permissions. The group exists independantly of the users themselves so users can be added to or removed from this group to assign or revoke the Group’s permission set respectively.
Initial navigate to the web site exactly where you want to create the security group
Open the Web page Actions menu and choose Web page PermissionsSecurityGroup01
On the Website Permissions web page click the Produce Group buttonSecurityGroup02
On the Security Group Web page you can pick your alternatives:SecurityGroup03
Enter the Name and Description for the Security Group
You may possibly set an owner of a group distinct than its creator
Pick who can view and/or edit membership of the group
Pick regardless of whether to permit membership requests and no matter whether to automatically approve them
Choose the Permissions as they will apply to this group
Click the Build button